Senior Specialist, Administrator, south Asia

Create and maintain structured filing systems for digital and physical documents to ensure records are organized, up-to-date, and compliant with audit requirements. Plan and manage all travel arrangements, including flights, hotels, visas, and ground transportation, while tracking expense claims and processing reimbursements in alignment with finance protocols. Attend meetings to record minutes, distribute them promptly, and follow up on action items. Collaborate with internal teams and external vendors to gather data for quarterly business reports, design presentations, and monitor design fee submissions. Maintain project milestone planners, track deliverables and deadlines, and document all interactions regarding consultancy fees. Support the administrative support department by ensuring property and company standards are attained, resolving guest enquiries, and delivering a responsive approach to problem resolution.