Senior Research Portfolio Administrator
HybridBoston, Massachusetts, United States
Job Summary
Manage pre- and post-award aspects of a complex portfolio including gift and discretionary funds, interpreting and applying federal, university, and grantor guidelines for grants, contracts, and cooperative agreements. Identify and disseminate funding opportunities, develop proposal and budget plans in conjunction with faculty, and liaise with the Sponsored Research Office and Office of Technology Development. Authorize expenditures, prepare financial reports, reconcile budgets, and monitor special terms and conditions while providing guidance to Principal Investigators and trainees. Work independently within a small team to support special projects, facilitate award closeout, and ensure compliance with internal and external audits.
Required Qualifications
- Five or more years of related experience in research administration, grants management, pre-and post-award management (including both federal and non-federal awards), finance, or related experience
- Bachelor's degree
- Cognizant and respectful of cultural differences in communication approach
- Skillful at negotiating and building persuasive arguments supported by policy
- Sense of humor
- Exceptional judgment and an ability to maintain confidentiality
- Excellent interpersonal and management skills with facility to interact professionally with both internal and external stakeholders
- Positive customer-service orientation
- Competencies required ability to independently prioritize, multi-task, and meet deadlines
- Demonstrated ability to remain flexible in achieving outcomes; ability to adapt to shifting priorities and navigate ambiguity
- Robust problem-solving ability, including the ability to gather information, identify resources, and imagine alternatives
- Exceptional attention to detail
- System Experience with Harvard systems and policies
- Proficiency with Excel, ability to navigate enterprise Oracle applications, adaptability with web-based tools, and data research skills
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