Senior Proposal Coordinator (Proposal Analyst 3) 29647
$84,850–$120,000 year
On-siteFairfax, Virginia, United States
Job Summary
Lead proposal planning, scheduling, and logistics by coordinating the Proposal Manager's meetings and managing cross-team activities across Writers, Graphics, DTP, Editors, Production, and SMEs. Read and interpret complex RFPs to understand instructions, evaluation criteria, and submission requirements, then create compliant Word templates and writing shells. Perform desktop publishing using Microsoft Office Suite and Adobe Acrobat to ensure graphics are correctly inserted and formatted, while maintaining strict version-control procedures from Gold Team through final production. Prepare administrative documents and slide decks, coordinate with Graphics, and participate in Daily Standup meetings. Oversee all production and delivery activities, leading color reviews and final proposal submission including printing, tabs, assembly, and packaging. Manage War Room logistics, including equipment setup, loaner laptops, stocking supplies, catering, and processing related invoices.
Required Qualifications
- 6 years relevant experience with Bachelor's in related field
- 4 years relevant experience with Master's in related field
- High School Diploma or equivalent and 10 years relevant experience
- Ability to obtain an active DoD Secret clearance
- Minimum of 7–10 years of demonstrated expertise in Adobe Acrobat and the Microsoft Office Suite (Word, Excel, and PowerPoint)
- Experience with Government proposals and the ability to analyze solicitation requirements to determine impacts on formatting, compliance, and production
- Extensive knowledge of using styles to format Word documents and develop templates for large, complex proposal volumes
- Familiarity with document management systems (e.g., Microsoft Teams and SharePoint)
- Ability to work independently with minimal supervision while managing multiple, complex tasks and projects, working quickly, accurately, and efficiently under tight and competing deadlines
- Excellent verbal and written communication skills, with a professional, proactive approach and the ability to explain complex issues to stakeholders at multiple leadership levels
- Willingness to work evenings or weekends as needed to meet proposal deadlines
Desired Qualifications
- Experience working in classified environments
- Lead in the development and enhancements of enterprise templates and style guides
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