Senior Proposal Coordinator (Proposal Analyst 3) 29118
$84,850–$120,000 year
On-siteFairfax, Virginia, United States
Job Summary
Lead proposal planning, scheduling, and logistics with minimal supervision, coordinating the Proposal Manager's meeting schedule and managing cross-team activities across Writers, Graphics, DTP, Editors, Production, and SMEs. Read and interpret complex RFPs to understand instructions, evaluation criteria, and submission requirements. Create compliant Word templates, perform desktop publishing using Microsoft Office Suite and Adobe Acrobat, and ensure graphics are correctly formatted within final documents. Maintain strict version-control procedures for proposal working files, manage SharePoint workspaces, and oversee production delivery including color reviews, printing, and packaging. Prepare administrative documents and slide decks while coordinating with Graphics and participating in Daily Standup meetings. Manage War Room logistics, including equipment setup, supplies, and invoice processing. Work independently with minimal supervision to meet tight deadlines, requiring an active Secret clearance and 6+ years of relevant experience.
Required Qualifications
- 6 years relevant experience with Bachelor's in related field
- 4 years relevant experience with Master's in related field
- High School Diploma or equivalent and 10 years relevant experience
- Active DoD Secret clearance
- Minimum of 7–10 years of demonstrated expertise in Adobe Acrobat and the Microsoft Office Suite (Word, Excel, and PowerPoint)
- Experience with Government proposals and the ability to analyze solicitation requirements to determine impacts on formatting, compliance, and production
- Extensive knowledge of using styles to format Word documents and develop templates for large, complex proposal volumes
- Familiarity with document management systems (e.g., Microsoft Teams and SharePoint)
- Ability to work independently with minimal supervision while managing multiple, complex tasks and projects, working quickly, accurately, and efficiently under tight and competing deadlines
- Excellent verbal and written communication skills, with a professional, proactive approach and the ability to explain complex issues to stakeholders at multiple leadership levels
- Willingness to work evenings or weekends as needed to meet proposal deadlines
- Required Travel: 0 - 10%
Desired Qualifications
- Experience working in classified environments
- Lead in the development and enhancements of enterprise templates and style guides
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