Senior Project Coordinator
Hybrid · Rochester, New York, United States
Job Summary
Senior Project Coordinator provides project coordination and support to the Project Management team, partnering with a Project Manager, Solutions Consultant or Manager to support enterprise projects through the full lifecycle, ensuring project artifacts, communications, and follow-through meet CaterTrax standards for accuracy, timeliness, and quality. This is a hybrid position located in Rochester, NY. Essential duties include coordinating internal resources and vendors, gathering and organizing project documentation, tracking timelines and milestones, preparing communications, coordinating meetings, supporting user acceptance activities, and ensuring artifacts are stored per team standards. The role requires collaboration with executive stakeholders and the ability to drive continuous improvement and maintain high-quality project deliverables. Proficiency with AI tooling for project management, Excel (formulas, VLOOKUP/XLOOKUP), and project management tools (Microsoft Project or Smartsheet) is valued.
Required Qualifications
- Bachelor’s degree in business administration, project management, or a related field (or equivalent experience).
- Active CAPM certification is required at time of hire.
- Minimum 3-5 years of experience in project coordination or project management support.
- Experience supporting SaaS or technology implementations preferred.
- Agile/Scrum certification or demonstrated Agile experience
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