Senior Paralegal/Executive Admin
On-sitePontiac, Michigan, United States
Job Summary
Conduct executive administrative support for the Legal department, managing calendar coordination, meeting preparation, and liaison duties between leadership, the Board of Directors, and external counsel. Review, edit, and organize legal documents including pleadings, contracts, and discovery materials while conducting legal research and assisting with regulatory filings and title-related compliance. Maintain governance records across internal platforms, coordinate signatures and approvals, and prepare executive-ready reports and summaries. Provide direct operational support to leadership, including expense reporting, direct mailings, and urgent communication routing. Requires 100% onsite attendance in the Pontiac office.
Required Qualifications
- Bachelor's degree, Paralegal certificate, or equivalent relevant Legal, Compliance, corporate governance, or executive support experience
- At least 1 year of experience in a law firm, legal department, governance support, executive support, or similar legal-support environment creating, organizing, reviewing, or editing legal documents and leadership materials
- Experience performing legal research and the ability to understand, organize, and summarize legal, regulatory, governance, or compliance information
- Knowledge of litigation, subpoenas, discovery, contracts, and standard elements of legal documents or agreements
- Strong writing, editing, proofreading, communication, and document-preparation skills
- Excellent organization, multitasking, prioritization, follow-through, and ability to shift quickly as business needs change
- High sense of urgency, strong client-service mindset, and ability to support internal and external stakeholders professionally
- Ability to handle sensitive and confidential information with the utmost discretion and sound judgment
- Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, Forms, and document management tools
- Commitment to continuous business improvement, process efficiency, accuracy, and proactive team support
- On-site attendance required, including the ability to run errands out of the office when needed
Desired Qualifications
- Experience with minutes or governance materials
- Corporate governance, board materials, policy acknowledgment, DocuSign, legal operations, or executive leadership support experience
- Title, employment law, licensing, regulatory filing, MERS, servicing, settlement agent oversight, or mortgage-related legal experience
- Experience coordinating across Legal, Compliance, HR, executive leadership, business partners, and administrative teams
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