Senior Officer - Scanning
On-siteDubai, Dubai, United Arab Emirates
Job Summary
Coordinate the daily scanning, indexing, uploading, and filing of lease agreements and property-related documents, ensuring physical and electronic records are complete, accurately classified, and securely maintained. Check scanned documents for completeness and legibility, then complete all scanning and filing activities within three working days of receiving complete materials. Maintain accurate logs of document movement and support archive activities by transferring records to the warehouse and arranging their retrieval. Respond to document enquiries from Leasing, Asset Management, and Property Management within three working days, and retrieve active or archived files upon authorized request. Allocate routine work to the direct report, monitor progress and quality, and report missing documents, delays, or system issues to the Head of Administration while maintaining confidentiality and complying with information security requirements.
Required Qualifications
- Professional diploma in Business Administration, Records Management, Information Management, Office Administration, or a related field
- 1–3 years of experience in document scanning, records management, filing, archiving, document control, or administration
- Experience handling physical and electronic documents
- Basic experience coordinating daily work or guiding junior staff
- Knowledge of document scanning, indexing, filing, retrieval, and tracking practices
- Experience using scanning equipment, shared servers, document management systems, and Microsoft Office applications
- Good attention to detail, organization, follow-up, and communication skills
- Ability to handle confidential information and meet service timelines
Desired Qualifications
- Bachelor's degree in Business Administration, Records Management, Information Management, or a related field
- Experience within real estate, property management, leasing, or asset management
- Experience handling lease agreements and property records
- Knowledge of electronic archiving or barcode-based document tracking systems
- Working knowledge of Arabic
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