Senior Manager Flight Scheduling & Administration
$96,000–$175,000 year
On-siteFarmingdale, New York, United States
Job Summary
Lead aviation dispatchers and scheduling support personnel in daily flight scheduling, trip coordination, itinerary preparation, and operational administration. Serve as first-line supervisor for dispatcher workload, shift coverage, and task prioritization while maintaining operational awareness of company aircraft, charter lift, and rotorcraft activity. Coordinate with flight crews, maintenance, vendors, and internal stakeholders to support seamless trip execution, monitor schedule changes and weather impacts, and prepare trip itineraries and operational documentation. Escalate operational disruptions to aviation leadership as needed and ensure adherence to established procedures and safety standards. Maintain proficiency in aviation scheduling systems and support trip-level cost tracking and vendor reconciliation. Work a flexible schedule including evenings, weekends, and holidays within a 24/7 aviation environment.
Required Qualifications
- 8+ years of related experience
- Ability to work a flexible schedule inclusive of evenings, weekends, nights, holidays, and operational coverage as required
- Ability to maintain situational awareness and operational support within a 24/7 aviation environment
- Ability to travel domestically as required
- Proficient in Microsoft Word, Excel, Outlook, PowerPoint, aviation scheduling systems, and related business systems
- Experience with aviation scheduling and operational management software such as FOS or similar systems
Desired Qualifications
- Bachelor's degree or equivalent experience in Aviation Management, Business Aviation, Business Administration, Operations Management, Safety, or related field preferred
- FAA Aircraft Dispatcher Certificate preferred
- Experience supervising or leading aviation dispatchers, schedulers, coordinators, or operational support personnel preferred
- Strong understanding of corporate aviation operations, executive travel support, trip coordination, aircraft scheduling, and vendor coordination
- Working knowledge of FAA Part 91, 91(k), and 135 aviation operations preferred
- Working knowledge of the National Airspace System, aviation weather, NOTAMs, airport constraints, air traffic flow initiatives, and operational planning considerations
- Experience supporting large-cabin business aircraft operations and complex domestic or international executive travel preferred
- Strong communication, organization, prioritization, judgment, and problem-solving skills
- Ability to manage multiple operational priorities while maintaining exceptional accuracy and attention to detail
- Ability to interact professionally with flight crews, executive assistants, senior leaders, family office staff, vendors, and internal business partners
- Demonstrates discretion, confidentiality, composure, professionalism, and sound judgment in sensitive operating environments
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