Senior Management Assistant 100% (f/m/d)
On-siteZürich, Zurich, Switzerland
Job Summary
Provide administrative support to the Group CFO's direct reports, acting as the primary point of contact for internal stakeholders and external counterparts. Manage complex calendars, coordinate global travel arrangements, and prepare detailed expense reports with precision. Plan business trips including flights, hotels, and transfers, while organizing internal meetings, conferences, and team workshops. Proactively support meeting preparations through advance research and independently handle ad-hoc tasks such as small project coordination and HR-related administrative support. Ensure smooth day-to-day office operations by managing correspondence, calls, and requests with tact. This role offers broader insights across the Finance unit within Julius Baer's leading Swiss private banking group, headquartered in Zurich.
Required Qualifications
- Discreet and trustworthy individual with absolute dedication to confidentiality
- Minimum 3-4 years' experience as EA/PA
- ideally in finance or corporate environment
- Excellent written and verbal communication skills in English and German
- Strong time management skills and ability to multi-task and prioritize work
- Highly organised, proactive, and able to operate reliably under pressure with minimal supervision, with strong attention to detail
- Proficient user in MS Office applications, including Excel and PowerPoint
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