Senior Legal Practice Assistant
RemoteUnited States or Philippines
Job Summary
Schedule complex, multi-time-zone diaries, triage high-volume inboxes with judgment, and draft first-pass responses while managing travel logistics and flight reconciliations. Prepare and track engagement letters, draft client correspondence, and maintain accurate CRM records. Format, version, proof, and file documents to firm standards, ensuring easy retrieval. Flag billable items, disbursements, and expenses for Finance processing, and prompt time capture to the flagging line. Utilize AI tools and practice management software to streamline processes and support attorneys efficiently. This role sits within a remote-first global Legal Operations function serving founders, executives, and UHNWIs.
Required Qualifications
- 5+ years supporting partners, senior fee earners or C-suite executives
- Fluent English, verbal and written
- Strong proficiency with MS Office, Aderant or similar practice management software
- PowerBI or similar data analytics dashboards
- Claude, CoPilot or similar AI tools
- Asana or similar project management tools
- Excellent organizational and project management skills
- Ability to remain poised under pressure, multitask, and prioritize effectively
- Strong team orientation and a preference for collaboration
- Experience with a practice management, billing, time-capture or document management system
- Evidence you have learned a comparable system quickly
Desired Qualifications
- Ideally in law or professional services
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