Senior Legal Practice Assistant
RemoteUnited States or Portugal
United States or PortugalRemoteFull TimeSenior LevelLegal ServicesSmall
Full TimeSenior LevelSmallLegal Services
Job Summary
Manage complex, multi-time-zone diaries by scheduling, protecting, and making calls when conflicts arise. Triage high-volume inboxes with judgment, drafting first passes and chasing quiet items. Prepare meeting packs, briefing notes, and agendas, then track follow-up actions. Handle client-facing paperwork including engagement letters, correspondence, and accurate CRM entries. Format, version, proof, and file documents to firm standards while flagging time, billing, and expenses for Finance. Coordinate with stakeholders across the firm and utilize AI tools to streamline processes.
Required Qualifications
- 5+ years supporting partners, senior fee earners or C-suite executives, ideally in law or professional services
- Fluent English, verbal and written
- Strong proficiency with MS Office, Aderant or similar practice management software, PowerBI or similar data analytics dashboards, Claude, CoPilot or similar AI tools, Asana or similar project management tools
- Excellent organizational and project management skills; able to carry several workstreams without dropping detail
- Ability to remain poised under pressure, multitask, and prioritize effectively
- Strong team orientation and a preference for collaboration
- Experience with a practice management, billing, time-capture or document management system — or evidence you have learned a comparable system quickly
- US Eastern Time
- Remote
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