Senior Legal Practice Assistant
RemoteUnited States or Brazil
United States or BrazilRemoteFull TimeSenior LevelLegal ServicesSmall
Full TimeSenior LevelSmallLegal Services
Job Summary
Manage complex, multi-time-zone diaries, triage inboxes with judgment, and draft meeting packs for partners. Prepare engagement letters, manage client correspondence, and maintain accurate CRM records. Format, version, proof, and file documents to firm standards while flagging billable items, disbursements, and expenses for Finance. Coordinate travel end to end and utilize AI tools to streamline processes and improve efficiency. Work within the Legal Operations intake channel using published response standards and practice management software.
Required Qualifications
- 5+ years supporting partners, senior fee earners or C-suite executives, ideally in law or professional services
- Fluent English, verbal and written
- Strong proficiency with MS Office, Aderant or similar practice management software, PowerBI or similar data analytics dashboards, Claude, CoPilot or similar AI tools, Asana or similar project management tools
- Excellent organizational and project management skills; able to carry several workstreams without dropping detail
- Ability to remain poised under pressure, multitask, and prioritize effectively
- Strong team orientation and a preference for collaboration
- Experience with a practice management, billing, time-capture or document management system — or evidence you have learned a comparable system quickly
- US Eastern Time
- Remote
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