Senior Facilities Coordinator
On-siteSingapore, Singapore
Job Summary
Oversee day-to-day back-of-house operations for assigned levels, manage preventive maintenance programs, and coordinate reactive work orders to ensure prompt resolution. Conduct quality inspections, supervise site operations, and lead HSSE incident reporting while ensuring compliance with safety regulations and protocols. Manage relationships with event-related and managing agent vendors, process purchase orders, and conduct performance reviews against service level agreements. Coordinate event logistics, support setup and execution, and manage post-event site restoration. Produce regular reports on operational performance, financial metrics, and PPM completion status. Maintain direct reporting relationships with the client and drive continuous improvement frameworks.
Required Qualifications
- Minimum 5-7 years in facilities management
- Experience in corporate or commercial real estate environments
- Proven experience managing multiple vendor relationships simultaneously
- Strong background in preventive maintenance program management
- Experience with HSSE compliance and incident management
- Track record of managing operational budgets and financial controls
- Strong understanding of building systems (HVAC, plumbing, electrical, fire safety)
- Proficiency in CMMS (Computerized Maintenance Management Systems)
- Advanced MS Office skills (Excel, PowerPoint, Word)
- SharePoint and data management capabilities
- Budget management and financial reporting skills
- Project management fundamentals
- Strong organizational and multitasking abilities
- Excellent problem-solving skills
- Ability to work independently
- Proactive approach to identifying and resolving issues
- High attention to detail and quality standards
- Ability to work under pressure and manage competing priorities
- Flexible and adaptable to changing client requirements
- Excellent written and verbal communication skills
- Ability to interface effectively with client leadership, vendors, and cross-functional teams
- Strong stakeholder management capabilities
- Comfortable presenting reports and updates to senior management
- On-site location in Singapore
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