Senior Executive & Board Assistant, Events & Administration
$15–$15 year
HybridYulee, Florida, United States
Job Summary
Coordinate executive, investor, and board meeting logistics, including calendar management, agenda finalization, and travel arrangements for the Senior Leadership Team and Board of Directors. Serve as the primary point of contact between executives and internal/external stakeholders, handling correspondence, procurement, and conference registrations. Process expense reports, invoices, and reimbursements while preparing and notarizing contracts. Develop protocols for administrative standards and manage printing, mailing, and transportation of meeting materials. This role reports to the Head of Investor Relations and supports strategic goals at executive and board levels. The position requires a Bachelor's degree, ten years of experience, and a regular driver's license.
Required Qualifications
- Bachelor's degree in Communications, Business Management or Related Field
- Ten (10) years' experience, preferably in executive support or business management role
- Regular Driver's License
- Excellent verbal and written communication skills
- High attention to detail
- Strong technical proficiency in MS Office Suite and board management tools
- Ability to create well-formatted and visually-pleasing emails, agendas, itineraries, invitations, place cards, etc
- Ability to handle confidential information, files and records with the highest level of discretion and integrity
- Ability to thrive in a fast-paced environment with shifting priorities
- Exceptional organizational and time management skills
- Strong interpersonal skills and the ability to build relationships with executives, board members, stakeholders, staff and officials
- Effective at solving problems as they arise
- Ability to travel via plane and car to various board, executive and investor meetings and conferences, which occasionally occur on one or both weekend days
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