Senior Executive Assistant
$100,000–$120,000 year
On-siteRoslyn, New York, United States
Job Summary
Maintain executive calendars, schedule and prioritize meetings, and resolve scheduling conflicts for senior leadership. Coordinate travel, arrange catering for events, and manage conference room reservations. Prepare, edit, and proofread correspondence, presentations, and reports for executive review. Serve as a liaison between executives, board members, vendors, and external partners. Compile board books, submit bio affidavits for verification, and coordinate proxy and subscriber mailings. Manage printing requests, reconcile bank statements, and process invoice approvals in Sage and Quadient. Order office supplies, approve time-off requests in ADP, and assist with onboarding logistics for executive hires. Distribute weekly newsletters and monthly monitors to recipients.
Required Qualifications
- Bachelor's degree
- Minimum 4 – 6 years' experience supporting multiple executives simultaneously in a fast-paced environment
- Accurate typing at 40 wpm
- Intermediate to advanced knowledge of Microsoft Word and Outlook
- Intermediate knowledge of Excel and PowerPoint
- Extensive experience managing complex executive calendars, including coordinating and prioritizing meetings and resolving scheduling conflicts
- Proficient in the use of Microsoft Teams and other virtual meeting platforms (i.e. Zoom, Webex)
- Exceptional business writing skills
- Ability to work independently and anticipate executive needs
- Strong problem-solving skills
- Ability to work calmly under pressure and handle the day-to-day challenges of a dynamic office environment
- Ability to communicate effectively with diplomacy and professionalism
- Detail-oriented
- Strong time management skills
- Ability to occasionally lift and move office materials weighing up to 10 pounds
- Must be able to work onsite, Monday – Friday from 9:00 am to 5:00 pm and have the flexibility to work additional hours as needed to support business demands and executive schedules
Desired Qualifications
- Bachelor's degree preferred
- Equivalent combination of education and experience
- Intermediate knowledge of Excel and PowerPoint strongly preferred
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