Senior Executive Assistant

Manage complex, multi-time zone calendars for the CFO, CPO, and CG&SO, including scheduling, prioritization, and proactive conflict resolution. Coordinate and prepare executives for internal and external meetings, including agendas, pre-read materials, presentations, and follow-up action items. Coordinate all domestic travel arrangements, including flights, ground transportation, accommodations, and detailed itineraries. Screen and manage high-volume executive correspondence with professionalism and sound judgment. Serve as a trusted gatekeeper and primary point of contact between the C-Suite and internal/external stakeholders. Support investor relations activities including coordinating board meetings, preparing board materials, and managing follow-up communications with PE sponsors. Maintain confidential executive files, contracts, and corporate records with a high degree of accuracy and discretion. Track and manage executive expense reports. Oversee office management functions at the corporate headquarters, including vendor relationships, facilities coordination, and supply management. Onboard and mentor junior administrative staff as the organization scales. Identify and implement process improvements to increase executive efficiency and team productivity. Hybrid: 4 days onsite / 1 day remote.