Senior Executive Assistant / Operations Partner
$175,000–$200,000 year
HybridPalm Beach, Florida, United States
Job Summary
Manage the Managing Director's complex calendar, communications, and priorities while acting as a trusted right hand for strategic execution. Proactively identify issues, attend meetings to provide executive summaries, and coordinate projects, timelines, and deliverables across the family office. Handle domestic and international travel logistics, including private aviation and ground transportation, while overseeing expenses, invoices, and confidential business records. Draft high-level correspondence, create reports and dashboards, and serve as a liaison between internal teams, vendors, and stakeholders. Assist with construction and renovation projects, support recruiting efforts, and resolve operational issues to keep priorities moving forward. This hybrid role in Palm Beach requires significant flexibility outside traditional hours, including nights and weekends, for a senior executive supporting a sophisticated private family office.
Required Qualifications
- 7+ years of high-level Executive Assistant experience supporting senior executives, principals or family office leadership
- Exceptional judgment, discretion and emotional intelligence
- Highly proactive with the ability to anticipate needs and identify issues before they become problems
- Strong project management and organizational skills
- Ability to manage multiple priorities, properties, projects and stakeholders simultaneously
- Exceptional written and verbal communication skills
- Strong executive-level writing and ability to distill complex information
- Advanced PowerPoint and presentation skills with an excellent eye for detail
- Highly proficient with technology, spreadsheets, databases and productivity platforms
- Resourceful problem solver who can work independently while understanding appropriate boundaries
- Flexible, adaptable and comfortable in a fast-moving environment
- Absolute confidentiality, integrity and professionalism
- approximately 2-3 days per week in the office
- significant flexibility and availability outside traditional business hours, including nights, weekends and holidays when needed
Desired Qualifications
- Family office or UHNW experience strongly preferred
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