Senior Executive Assistant
$68,000–$133,000 year
HybridPalo Alto, California, United States
Job Summary
Manage multiple requests and priorities of the Leaders while staying calm under pressure, exercising judgment, and anticipating changing needs. Meticulously coordinate the leader's calendar, including video conferencing and team events, and handle all travel and expenses, ready to manage international itineraries and last-minute changes. Lead and execute various team events and offsite meetings, overseeing contract procurement and accounts payable, while occasionally traveling to support logistics. Liaise with executives to drive, create, and review correspondence, spreadsheets, slide decks, and meeting agendas, tracking action items to closure with high integrity. Work cross-functionally with diverse individuals at all levels to execute duties, delegate responsibilities appropriately, and manage time effectively under changing priorities.
Required Qualifications
- 5+ years of experience supporting one or more executives, or other relevant experience working directly with executives
- Bachelor's Degree or equivalent relevant work experience
- An ability to support a senior technical leader with global org pf 500+
- Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly-sensitive and confidential material
- Demonstrate a high level of accountability
- Operate on changing priorities with urgency
- Proficiency with Google Apps or similar, and video conferencing tools
- Thrive in a collaborative setting and excels at working with individuals at all levels of the organization
- Highly-organized with meticulous attention to detail and complex calendar management experience
- Experience with managing the complications of domestic and international travel
- Open to working the flexible hours demanded by this position
- Strong verbal and written communication skills
- Proven ability to keep a calm head under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing priorities
- Takes feedback well, but also able to work autonomously with little direction and make decisions as needed
- based in Palo Alto
Desired Qualifications
- You can navigate Google Workspace products, or comparable tools, and have the ability to quickly learn the systems needed to execute tasks effectively
- You have strong written and verbal communication skills and enjoy using them
- We have a collaborative, team-based culture, and the successful candidate will enjoy building relationships and teamwork just as much as the challenges of the role
- This position is ideal for a dynamic, intelligent, highly organized individual who takes ownership of the details and loves to get things done
- To succeed, you'll need to thoughtfully and diplomatically balance the needs of multiple stakeholders and be ready to pitch in wherever needed
- flexibility and a team-first mindset are important
- You should feel comfortable interacting with senior leaders and know how and when to manage in any direction across the organization, regardless of role, title, or level
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