Senior Executive Assistant
Hybrid · Delray Beach, Florida, United States
Job Summary
Role combines executive operations, personal assistant support, and company events for a high-growth, remote-first company with an in-person Delray Beach office 4 days a week. You will own the executive-facing calendar and inbox for multiple C-suite leaders, coordinate complex travel and personal logistics, and drive end-to-end event logistics for industry conferences, internal All Hands, offsites, and partner dinners. Responsibilities include managing confidential communications with high discretion, coordinating cross-functional stakeholders, negotiating vendor contracts and managing budgets, and leveraging tools such as Google Sheets, Google Workspace, Slack, Concur, and Calendly to automate and systematize processes. The role requires exceptional organization, high emotional intelligence, ownership mindset, and the ability to operate effectively in a fast-paced, high-visibility environment with Fortune 100-level partners. The successful candidate will function as a trusted liaison between the executive team and Finance, Sales, Account Management, and other functions, while maintaining impeccable attention to detail and urgency.
Required Qualifications
- 5-7+ years of EA experience
- 3+ years supporting C-suite or President-level leaders
- End-to-end event ownership across industry conferences and internal company events
- Vendor sourcing, contract negotiation, and budget reconciliation experience
- Strong proficiency in Google Sheets (Excel also acceptable)
- Proficiency in Google Workspace, Slack, Concur, and Calendly
- Executive support including schedule management, inbox ownership, meeting coordination
- Executive travel and personal logistics
- Confidentiality and professional judgment across executive interactions
- Event coordination for conferences and internal company events
- Liaison between C-suite and Finance, Sales, Account Management, and Executive Team
- Vendor relationship management across venues, caterers, hotels, and AV
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