Senior Executive Assistant
HybridPhiladelphia, Pennsylvania, United States
Job Summary
Manage calendars for multiple senior executives, prioritizing requests, resolving conflicts, and coordinating meeting logistics. Prepare and proofread presentation materials, compile pre-reads, and distribute minutes. Plan domestic travel, troubleshoot disruptions, and reconcile expense reports. Serve as a discreet contact for internal and external stakeholders, drafting correspondence and screening communications. Provide backup support to other Executive Assistants and partner on firm-wide initiatives. Maintain sound judgment with sensitive information while working in a hybrid environment three days per week in Philadelphia.
Required Qualifications
- Bachelor's degree or equivalent experience
- Three to five years of experience supporting senior executives
- Experience supporting senior executives, ideally in financial services, professional services, or a fast-paced corporate environment
Desired Qualifications
- Exceptional discretion, judgment, and confidentiality
- Experience supporting multiple executives in a fast-paced environment
- Advanced proficiency in Microsoft Office, calendar tools, travel platforms, and expense systems
- Polished presence with the ability to interact confidently with clients and external contacts
- Ability to anticipate needs, act proactively, and exercise independent judgment
- Excellent verbal and written communication skills
- Strong organizational, multitasking, and problem-solving skills
- Ability to work under pressure and adapt to shifting priorities
- Accuracy and attention to detail
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