Senior Executive Assistant
$90,000–$115,000 year
HybridLeesburg, Virginia, United States
Job Summary
Manage complex calendars for five executives, resolving conflicts and proactively scheduling meetings based on shifting business priorities. Draft routine email responses, triage inboxes, and maintain organized filing systems for executive-level documentation. Coordinate travel logistics, prepare daily summaries of priorities, and act as a gatekeeper to protect focus time. Process expense reports, support special projects, and ensure timely responses to stakeholders while exercising discretion on sensitive information. This hybrid role requires two days per week in Lansdowne, VA to support in-person coordination with the C-suite.
Required Qualifications
- 5+ years supporting senior executives with heavy emphasis on calendar and inbox management, ideally across multiple executives simultaneously
- Advanced proficiency in Outlook/Microsoft 365 (calendar tools, rules, delegate access, focus time features)
- Excellent judgment in prioritization: able to distinguish urgent vs. important without hand-holding
- Strong written communication skills for drafting emails in an executive's voice
- High discretion with confidential and sensitive information
- Comfortable managing ambiguity and shifting priorities across four distinct working styles
- Experience in government contracting, consulting, or professional services
- Hands-on experience with SharePoint, Teams and other Microsoft 365 collaboration tools
- In-office presence 2 days per week to support in-person coordination with the executive team
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