Senior Executive Administrative Assistant
On-site · New York City, New York, United States
Job Summary
Senior Executive Administrative Assistant in the Employee Platforms - Workplace Technology team supports senior executives by managing calendars, coordinating meetings, and handling communications with internal clients. Responsibilities include arranging intricate domestic and international travel, processing invoices and expense claims, organizing internal and external events, fostering collaboration with other assistants, producing high-quality emails, and using Microsoft Teams and other tools to manage documents. The role requires five days in the office, strong organizational skills, discretion with confidential information, excellent written and verbal communication, and proficiency in Microsoft Office (PowerPoint, Excel). Preferred qualifications include experience supporting the Managing Director level or above and a college degree.
Required Qualifications
- At least five years of administrative experience
- Advanced ability to organize
- Discretion and good judgment in confidential situations
- Proven experience interacting with senior management
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Desired Qualifications
- Experience supporting at the Managing Director level (or equivalent) or above
- College degree is a plus
- Prepare high-quality reports, presentations, and internal communications, utilizing advanced Microsoft Office skills (PowerPoint, Excel)
- Experience coordinating at least five days in office per week (office-based role)
- Advanced ability to organize
- Discretion and good judgment in confidential situations, and proven experience interacting with senior management
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities (calendar management)
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