Senior Executive Admin
$65,478–$81,848 year
HybridEagan, Minnesota, United States
Job Summary
Provide administrative support for a member of the Executive Leadership Team, managing calendar items, meeting preparation, event arrangements, expense reports, and travel requests. Interact professionally with internal employees, external contacts, and executive admin teams to streamline processes and standardize procedures. Develop reports, presentations, and briefing documents while maintaining strict confidentiality of sensitive information. Prioritize email, mail, and voicemail to direct high-priority items for leadership dialogue, delegating low-priority workflow activities. Act as a backup for peers when needed and assist in onboarding new leaders by completing HR forms and coordination tasks.
Required Qualifications
- 2+ years of experience in related role or 1+ years internal experience
- High school diploma (or equivalent)
- Confidentiality - must maintain strict confidentiality of information obtained through all communication methods
- Prior experience supporting c-suite executives in a mid-to large enterprise organization
- Demonstrated ability to anticipate executive needs, exercise independent judgment, and influence outcomes without direct authority
- Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word)
- Ability to drive accountability and follow-through without direct authority
- Experience with project management tools
- Hybrid Role designation definition: Teleworking is working full time remote. Hybrid is a minimum of 2 days onsite. Onsite is full-time onsite.
Desired Qualifications
- Bachelor's degree in Business, Communications or related field, highly preferred
- Proven ability to represent an executive's office professionally with senior leaders, board members, and external partners
- Experience preparing executive-level meeting materials, board presentations, leadership reports, briefing documents, and talking points
- Prior experience synthesizing information from multiple stakeholders into concise executive summaries
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