Senior Event Program Specialist - UK, Spain, Germany, Netherlands
Remote · London, England, United Kingdom or Spain
Job Summary
Senior Event Program Specialist overseeing international events for HIMSS. Manage event logistics from concept to onsite for meetings and exhibitions, act as liaison between partners and vendors, review and manage contracts, budgets, and revenue in coordination with the VP International, oversee onsite logistics (hotel, travel, registration, signage, room setup), ensure deadlines are met, create and analyze RFIs/RFPs for services and venues, research hotel blocks, maintain historical event files, contribute to hybrid and digital event production, and support webinars and digital meetings. Requires a university degree with emphasis on event planning or hospitality, 3-4 years of event-planning experience, strong English communication skills, travel flexibility, and proficiency with Word/Excel/PowerPoint; ability to travel for site inspections and onsite management and to negotiate favorable terms with venues and partners.
Required Qualifications
- University degree in event planning, hotel management or hospitality management preferred
- 3-4 years’ experience in planning meetings and events including contract negotiations, budgetary responsibilities and staff management
- Excellent written and spoken English, with proficiency in other languages a plus
- Able to undertake travel for site inspections and onsite management of events
- Proficient in Microsoft Word, Excel and PowerPoint; ideally familiar with dedicated project management tools
- Experience negotiating favorable terms and conditions with venues, partners and others; familiar with F&B, AV, and meeting-room setups
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