Senior EA/PA and Commercial Operations Coordinator
HybridJohannesburg, Gauteng, South Africa
Job Summary
Manage executive diaries, calendars, and competing priorities for senior leadership while coordinating domestic and international travel, including flights, accommodation, and itineraries. Organize client events, forums, and networking activities, and maintain project trackers, task management systems, and document control processes using Microsoft Planner. Own the commercial operations calendar, prepare sales and financial reports, and support the contract lifecycle from drafting to execution. Coordinate RFP responses, manage CRM data, and produce regular commercial reporting for executive leadership. Act as the primary operational contact for commercial and client service teams, preparing briefing packs and supporting procurement activities.
Required Qualifications
- Proven experience as a Senior Executive Assistant, Executive Assistant, or Personal Assistant supporting C-suite executives
- Experience working within a fast-paced corporate or professional services environment
- Strong experience coordinating executive calendars, international travel, meetings, and logistics
- Experience supporting commercial operations, sales operations, or business operations
- Proficiency using CRM platforms such as HubSpot or similar systems
- Experience preparing reports, presentation materials, executive dashboards, and meeting documentation
- Strong project coordination and task management skills
- Experience using Microsoft Office applications, Microsoft Teams, Microsoft Planner, spreadsheets, and reporting tools
- Excellent written and verbal communication skills
- Strong organizational, time management, and multitasking abilities
- Demonstrated ability to manage confidential and sensitive information with discretion
- Strong commercial awareness and attention to detail
- Ability to work effectively across multiple time zones and support globally distributed teams
- Proven ability to build collaborative relationships across commercial, finance, marketing, talent acquisition, and client service functions
- Proactive, adaptable, and solutions-oriented approach with a commitment to delivering high-quality support
- Please submit a CV/resume (mandatory)
- Candidates must be legally authorized to live and work in the country where the position is based, without requiring employer sponsorship
Desired Qualifications
- Experience coordinating RFP responses and proposal management is advantageous
- Experience managing commercial contracts throughout the contract lifecycle is advantageous
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