Senior Administrator
$72,000–$77,933 year
HybridChatswood, New South Wales, Australia
Job Summary
Manage front desk operations, phone enquiries, and visitor support while coordinating meeting room bookings, office resource allocation, and facility maintenance. Liaise with building management and external providers for maintenance, oversee stationery and inventory, and coordinate mail and courier services. Provide administrative support to the Clinical Council, Clinical Engagement team, and primary care business unit, including event coordination, catering arrangements, and minute-taking. Support workplace inspections, incident reporting, hazard management, and WHS documentation. Maintain first aid and emergency equipment inventories and assist with new employee inductions. Requires tertiary certificate or equivalent, advanced Microsoft skills, and flexibility for out-of-hours work.
Required Qualifications
- Tertiary Certificate or equivalent work experience
- Proven experience as senior administrator role with a customer focused function
- managed a professional front desk
- detailed knowledge of administration function
- Have a passion for people and dedication to providing the highest standards of hospitality and customer service
- The ability to prioritise tasks and have strong time management skills
- Ability to personalise your interactions with your guests – however always remaining professional and focused on the highest standards of personal conduct
- Flexibility and adaptability
- exceptional standards of presentation and grooming
- exercises initiative and self-reliant
- Excellent communication skills
- time management
- problem-solving skills
- High level of skill in supporting meetings including Minute-taking, events and related tasks
- ability to pre-empt client & organisers needs
- High attention to detail
- proven history in providing a warm and embracing customer service within an environment that requires adherence to policies and WHS requirements
- Experience in office systems including information business processes
- Microsoft Outlook, Word, Excel and PowerPoint skills – advanced level
- You will require some flexibility in your work schedule to meet business needs which may require out of hours work
- Successful candidates will be required to consent to a National Criminal Record, Reference and potentially Working with Children Checks if a requirement of the role
Desired Qualifications
- Office management related training
- First Aid Check
- Relevant qualifications in customer service
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