Senior Administrative Coordinator, School of Theology & Ministry
$56,160–$64,480 year
On-siteCosta Mesa, California, United States
Job Summary
Manage day-to-day operations of the School of Theology and Ministry suite, including reception, correspondence, and calendar/travel management for the Dean. Coordinate academic functions such as course scheduling, syllabus archiving, catalog updates, and textbook adoptions while processing expenditures, purchase orders, and invoices to support budget management. Assist leadership with faculty hiring, instructional load monitoring, and student employee supervision; serve as the primary contact for internal and external constituencies to address student matters, alumni relations, and committee coordination. Organize and document events and meetings, curate content for university marketing and social media, and identify operational risks to maintain organizational standards. Participate in annual commencement ceremonies and development meetings as required.
Required Qualifications
- Bachelor's degree
- 3–5 years of progressively responsible administrative support experience
- Exceptional office management skills, including project management, time management, and the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills, including strong writing, editing, proofreading, and organizational abilities
- Strong interpersonal skills with a highly professional demeanor and the ability to effectively interact with internal and external stakeholders
- Ability to work both collaboratively and independently, exercising sound judgment and prioritizing competing responsibilities
- Ability to handle sensitive situations, respond to concerns professionally, and assist in conflict resolution
- Proficiency in Microsoft Office applications and the ability to learn and effectively utilize university systems and technology platforms
- Budget review, reconciliation, and financial record-keeping skills
- Demonstrated ability to maintain confidentiality and appropriately handle sensitive information, records, and financial data
- Flexibility and adaptability in responding to changing priorities, needs, and responsibilities
- Knowledge of, commitment to, and ability to support the mission and values of Vanguard University
Desired Qualifications
- More than 5 years of progressively responsible administrative support experience, preferably in higher education or a complex organizational environment
- Experience supporting senior leaders, executives, or academic administrators
- Experience with student information systems (SIS), learning management systems (LMS), or similar enterprise software platforms
- Experience with budget planning, financial reporting, and administrative operations in a higher education setting
- Familiarity with academic administration, faculty processes, governance structures, or university operations
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