Senior Administrative Assistant
$66,206–$66,206 year
HybridCollege Place, Washington, United States
College Place, Washington, United StatesHybridFull Time$66,206–$66,206 yearSenior LevelLarge
Full TimeSenior LevelLarge
Job Summary
Coordinate administrative, program, and office activities while overseeing support staff and managing financial transactions, including expense reimbursements and budget reconciliation. Provide editorial support for a journal or publication by proofreading, editing, and tracking manuscripts through production stages. Manage travel arrangements, schedule meetings, greet visitors, and screen telephone calls and mail. Determine facility and equipment needs for symposia and compile data into reports. Maintain complex calendars, organize events, and handle sensitive information with discretion.
Required Qualifications
- Six years of related work experience
- Four of them in the same job family at the next lower level
- High school level education
- Four years of related work experience
- An Associate's degree
- Little or no work experience
- A Bachelor's degree in a related field
- Equivalent combination of experience and education
- Demonstrated experience in handling administrative tasks such as scheduling
- Demonstrated experience supporting Otolaryngology specifically head and neck specialty
- Strong interpersonal skills with the ability to provide exceptional customer service and interact professionally with diverse groups
- Excellent verbal and written communication skills
- Proficiency in MS Office (word, excel, outlook)
- Ability to handle sensitive information with discretion
- Sound independent judgment
- Ability to learn new technologies quickly
- Adaptability to changing work environments
- Ability to take initiative in a highly dynamic setting
- Pre-employment background screening
- Motor vehicle check
- DOT certification
- Drug testing
- Credit checks
Desired Qualifications
- Familiarity with systems such as Workday, Epic, and other administrative or financial software
- Experience in organizing and coordinating events, including logistics, catering, and travel arrangements
- Prior experience working in an academic or medical environment, supporting faculty or research staff
- Proven ability to manage financial transactions, including expense reimbursements and budgeting
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