Senior Administrative Assistant
On-sitePleasanton, California, United States
Job Summary
Support office staff and management with general operational tasks, including designing complex documents, reports, and presentations for special projects. Serve as the primary point of contact for internal and external clients on all matters pertaining to management staff, prioritizing responses to confidential or critical issues. Develop and improve administrative procedures while maintaining positive relationships with diverse groups. Assist with staff meetings and events as needed, completing a high volume of tasks with little guidance. This full-time role reports to the Administrative Services Manager at Shums Coda Associates, Inc., a building and safety consulting firm in Pleasanton, CA.
Required Qualifications
- 3–5 years of administrative support experience
- Experience coordinating multiple projects and priorities
- Advanced proficiency with Microsoft Office
- Strong verbal and written communication skills
- Exceptional organizational skills
- Impeccable attention to detail
- High degree of professionalism in dealing with diverse groups of people
- Ability to make appropriate, informed decisions regarding priorities and available time
- Ability to complete a high volume of tasks and projects with little or no guidance
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
- Able to maintain a high level of integrity and discretion in handling confidential information
- Must successfully complete a standard background investigation
Desired Qualifications
- Supporting senior leadership
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