Senior Administrative Assistant, Office of the President and CEO
HybridMontréal, Quebec, Canada
Job Summary
Manage complex calendars, agendas, and priorities for the CEO, Office of the President and CEO, and People and Corporate Development Office. Coordinate travel arrangements, itineraries, and logistics for external partners, internal stakeholders, and senior executives while ensuring compliance with internal policies. Support day-to-day operations by maintaining contact databases, processing expense reports, validating invoices, and handling gift disclosures. Act as a liaison to direct requests to appropriate team members and facilitate smooth event planning. Maintain bilingual communication in English and French to support frequent interactions across global offices.
Required Qualifications
- Bachelor's degree
- Minimum of five (5) years related experience in a similar position
- Advanced knowledge of Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams (Live Meetings), OneDrive)
- Experience with Concur
- Experience with travel agency providers
- Bilingualism: English and French
Desired Qualifications
- preferably in a financial or professional environment
- High level of professionalism, diplomacy and discretion
- Strong collaboration skills and ability to build trusted working relationships with internal stakeholders, senior leaders, external partners and administrative colleagues
- Strong communication skills, both written and spoken
- Excellent client service approach and ability to respond in a timely and positive manner to unexpected requests
- Ability to identify, analyze and solve problems and to escalate appropriately with a solution-oriented approach
- Aptitude for processing detailed information with great accuracy and attention to detail by using specific approaches and tools for checking outputs
- Ability to prioritize and multitask multiple concurrent tasks
- Experience in proof reading and editing
- Good capacity in learning new technologies to become proficient with day-to-day systems to perform assigned tasks
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