Senior Administrative Assistant
$73,000–$73,000 year
HybridRichmond, Virginia, United States
Job Summary
Collaborate with other administrative assistants to manage senior leaders' calendars and professionally handle incoming requests from internal and external customers. Enhance staff productivity by organizing schedules and pre-read materials, while coordinating meetings, events, and logistics including travel arrangements and expense reimbursements. Manage expense reconciliation, purchase requisitions, and subscription memberships, and prepare PowerPoint presentations in compliance with business requirements. Respond to emails and voicemails promptly, organize departmental records, and provide administrative backup for other departments as needed. Assist with projects and the onboarding of new associates or contractors.
Required Qualifications
- 7+ years of experience as a senior administrative assistant
- Ability to effectively process a large amount of information daily with the capability to spot important topics and make connections between disparate items
- Must filter information with a keen judgment of relevancy and urgency and often provide high level summaries of critical information to executive
- Exceptional time management, organizational and prioritization skills with an emphasis on follow-through and attention to detail
- Strong skills in PowerPoint, Excel, Word, Outlook, Teams and other Microsoft Office programs
- Exceptional communication skills, confidence, and professional presence
- Highest level of integrity and the ability to ensure security of confidential information
- Proactive, proven good judgment and creative problem-solving skills
- Strong written communication and proof-reading skills
- Ability to work independently and be a team player
- Strong interpersonal skills
- Flexibility within a changing environment
- A Hybrid schedule of both Remote and In-Office days
- In office days are Tuesday, Wednesday and Thursday
- working hours targeting our core business hours of 9am-5pm EST
- Virginia residents
- Richmond, VA
Desired Qualifications
- Ideal candidates will exhibit a high level of professionalism and integrity, confidentiality, superb communication skills, the ability to manage multiple priorities in a fast-paced environment and attention to detail
- Strong interest in learning new tasks
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