Senior Administrative Assistant, Early Modern Studies Program and Medieval Studies Program

Senior Administrative Assistant for Yale's Early Modern Studies Program and Medieval Studies Program. Provides comprehensive administrative and financial support to programs, faculty, and students. Responsibilities include coordinating administrative, program, financial, and office activities; acting as principal information source for students, staff, and faculty; supporting faculty with clerical, scheduling, and calendaring needs; arranging domestic and international travel for faculty, students, and guests; coordinating program events and logistics; processing expenses using Workday; reviewing financial transactions; responding to financial inquiries; knowledge of Yale forms and travel policies; supporting document distribution; greeting visitors; ordering supplies; training students; coordinating student work and timecards; handling postdoc/visiting fellow appointments and visas; coordinating faculty appointment processes; facilities requests; and other general office support. The role requires proficiency with Microsoft Office, strong communication and organizational skills, discretion, ability to multitask, and a track record of reliability. The current hybrid schedule is four days on campus and one remote day per week, with potential shifts to five days on-campus as needed. Preferred experience includes processing financial transactions and event planning. Principal responsibilities include administration, staff oversight, materials for grants/budgets, editorial support for a journal, travel coordination, meeting schedules, and document preparation. Education/experience options: six years related experience with high school education; or associate degree; or bachelor’s degree; or equivalent combination. Location: Humanities Quadrangle, United States of America. This is a full-time, hybrid role at Yale with background checks and health requirements as described.