Senior Accounts Payable Specialist
HybridManila, Metro Manila, Philippines
Job Summary
Own end-to-end vendor onboarding in NetSuite and Coupa, creating and maintaining supplier records, banking details, and payment terms with accuracy and full audit trail. Lead collection, review, and validation of tax documentation (W-9, W-8 series, and Philippine Withholding Tax certificates) to ensure proper classification before payment processing. Serve as the primary point of contact for new vendors, guiding them through the portal, resolving setup issues, and conducting initial due diligence checks including sanctions screening and banking verification. Troubleshoot vendor-related issues such as duplicate records and blocked setups while upholding internal controls across the procure-to-pay process. Support the AP Lead in managing inquiries and collaborate with Procurement, Legal, and Finance teams to implement process improvements that reduce cycle time and error rates.
Required Qualifications
- Bachelor's degree in Accounting, Business, Finance, or a related field
- 5+ years of professional experience in an Accounts Payable or Procure-to-Pay role, with a focus on supplier/vendor onboarding
- Solid working knowledge of Philippine VAT, Withholding Tax (WHT), and BIR documentary requirements (2307, 2316)
- Hands-on experience with vendor master management in NetSuite, Coupa, or similar ERP/P2P platforms
- Strong understanding of supplier due diligence practices, including sanctions screening and banking verification protocols
- Familiarity with W-9 / W-8 series tax forms and IRS documentation requirements for US and cross-border vendor classification
- Proficient in managing vendor records across multiple currencies, subsidiaries, and global entities
- Advanced proficiency in Excel and other MS Office applications
- Excellent verbal and written communication skills, with the ability to collaborate effectively across teams and geographies
- Highly organized, self-motivated, and able to work both independently and in a team-oriented environment
- In-office expectation of at least 50% of the time monthly, typically achieved by coming in three days a week
Desired Qualifications
- Six Sigma or Lean methodology experience
- Experience with AI-driven vendor screening tools
- Six Sigma or Lean certification
- Experience working with AP team members in Manila, Managua, and Seattle
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