Secretary to the Principal
$31,200,000–$41,600,000 year
Remote
EXPIREDRemotePart Time$31,200,000–$41,600,000 yearSenior Level
Part TimeSenior Level
Job Summary
Coordinate the principal's schedule and manage incoming/outgoing mail, inquiries, and crisis notifications. Maintain filing systems, order supplies, and process substitute teacher check-ins while handling substitute teacher assignments. Create letters, memos, newsletters, and reports; gather data and generate presentations. Assist students, parents, staff, and external agencies with administrative tasks. Ensure strict confidentiality and adherence to FERPA and HIPAA laws. Manage office operations during the opening and closing of the school year.
Required Qualifications
- High School Diploma
- Ability to work under stress
- Ability to meet deadlines
- Ability to handle crisis situations
- Ability to prioritize tasks
- Ability to work with little supervision
- Ability to be a productive member of a team
- Ability to work with students
- Ability to work with parents
- Ability to work with staff
- Ability to work with district employees
- Ability to work with external agencies
- Familiarity with and ability to follow FERPA laws
- Familiarity with and ability to follow HIPAA laws
Desired Qualifications
- Post-secondary education
- Associate Degree
- Three years experience in a K-12 public school office position
- Highly proficient in school computer software (i.e., MS Office, AS400, Power School, School Dude, Google Suite)
- Outstanding organizational skills
- Demonstrated good judgment
- Demonstrated initiative
- Ability to coordinate a principal's schedule
- Ability to manage substitute teacher check-in/check-out
- Ability to assist with the set up of meetings, orientations, and events
- Ability to create letters, memos, newsletters, and other written school communications
- Ability to gather data and generate reports
- Ability to create presentations
- Ability to maintain various and appropriate filing systems
- Ability to create purchase orders
- Ability to assist with tracking school accounts/budgets
- Ability to order, store and distribute office and general teacher supplies and forms
- Ability to organize incoming and outgoing office mail
- Ability to maintain a building calendar
- Ability to assist with the opening and closing of the school year
- Ability to receive, acknowledge, and answer inquiries
- Ability to channel inquiries to appropriate staff members
- Ability to maintain strict standards of confidentiality
- Ability to diffuse potentially volatile situations
- Ability to assist students, parents, administrators, and staff
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