Secretary to the Director of Activities
On-siteGillette, Wyoming, United States
Job Summary
Convey information to staff, the public, vendors, and officials while ensuring compliance with financial, legal, and administrative requirements. Coordinate programs and activities such as conferences, meetings, drug testing, team lodging, buses, inventories, schedules, contests, events, and travel arrangements to ensure facility and equipment availability. Maintain inventory of office supplies, manage files including calendars, department forms, student eligibility information, reports, and logs, and perform general and program-specific clerical functions like copying, faxing, filing, and ordering supplies. Prepare written materials including calendars, programs, reports, logs, memos, and letters to document activities and disseminate information. Process documents such as correspondence, student information, rosters, eligibility lists, budget reports, and dismissal/withdrawal records. Research topics regarding student eligibility, travel arrangements, current practices, and policies to address administrative requirements. Support assigned administrative personnel, coaches, and sponsors with administrative functions. Maintain confidentiality and meet deadlines while working under limited supervision following standardized practices.
Required Qualifications
- Job related experience
- High school diploma or equivalent
- Operating standard office equipment
- Performing standard bookkeeping
- Preparing and maintaining accurate records
- Basic math, including calculations using fractions, percents, and/or ratios
- Reading technical information
- Composing a variety of documents
- Facilitating group discussions
- Solving practical problems
- Accounting/bookkeeping principles
- Business telephone etiquette
- Concepts of grammar and punctuation
- Safety practices and procedures
- Scheduling a number of activities, meetings, and/or events
- Gathering, collating, and/or classifying data
- Using basic, job-related equipment
- Adapting to changing work priorities
- Communicating with diverse groups
- Maintaining confidentiality
- Meeting deadlines and schedules
- Setting priorities
- Working as part of a team
- Working with frequent interruptions
- Problem solving
- Analyzing issues and creating action plans
- Independent interpretation of data
- Moderate problem solving with equipment
- Working under limited supervision
- Leading, guiding, and/or coordinating others
- Utilization of resources from other work units
- Some lifting, carrying, pushing, and/or pulling
- Some stooping, kneeling, crouching, and/or crawling
- Significant fine finger dexterity
- 60% sitting
- 10% walking
- 30% standing
- Criminal Justice Fingerprint/Background Clearance
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