Secretary / Personal Assistant (based in Petaling Jaya)
On-sitePetaling Jaya, Selangor, Malaysia
Job Summary
Act as the primary point of contact for internal and external stakeholders, including VIP clients. Handle secretarial duties such as preparing correspondence, reports, and presentations while managing the chairman's calendar, scheduling meetings, and organizing appointments. Take accurate minutes of meetings, follow up on action points, and maintain strict confidentiality regarding private information. Coordinate domestic and international travel, including flight bookings, hotel accommodations, and ground transportation, while assisting with visa applications and itineraries. Liaise with internal departments and external parties on behalf of the chairman and perform other ad hoc duties as assigned. Candidates must possess a Diploma in Business Administration or related field, at least three years of experience, and excellent English and Mandarin skills. Own transport and a valid driving license are required, with willingness to travel locally and internationally.
Required Qualifications
- Minimum Diploma in Business Administration, Secretarial Studies, or related field
- At least 3 years' of Secretary / Personal Assistant experience from any industry
- Excellent command of English and Mandarin (spoken and written)
- Proven experience handling VIP clients and maintaining professional discretion
- Highly trustworthy, organized, and resourceful
- Willing to travel locally and internationally as required
- Possess own transport and valid driving license
- Strong interpersonal and communication skills
- Able to multitask and work efficiently in a fast-paced, high-pressure environment
- Proactive with a positive attitude and a strong sense of responsibility
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