Secretary III (TFT 1.0 FTE)
On-siteOttawa, Ontario, Canada
Job Summary
Provide administrative and secretarial support to the Youth Psychiatry program by performing general office and reception duties to ensure daily program operations run smoothly. Serve as the primary point of contact for the program, managing tasks that require excellent communication, organization, and problem-solving skills while relating effectively to persons with mental illness. Maintain firm deadlines through strong time management and prioritize multiple interruptions while working independently as a cooperative team member. Proficiency in Microsoft Office and Meditech is required, along with a minimum typing speed of 40 words per minute and dictation capabilities. This role supports The Royal's commitment to youth mental health services within a comprehensive total rewards package including pension and health benefits.
Required Qualifications
- Completion of OSSD or equivalent
- Office Administration or equivalent College certification and/or diploma
- Minimum experience two years full-time secretarial or clerical experience in a medical environment
- Excellent communication, organization, problem solving, and customer relation skills, with the ability to relate to persons with mental illness
- Excellent time management skills with the ability to prioritize and meet firm deadlines
- High level of initiative, judgment and adaptability
- Commitment to continuous learning and quality improvement
- Proficiency in latest versions of standard office software applications including, Microsoft Word, Excel, Outlook, Powerpoint, Meditech or other patient registration/booking system, Internet Explorer
- Typing speed 40 words per minute minimum
- Dictatyping skills
- An understanding of basic financial and mathematical concepts
- Ability to work independently and with multiple interruptions
- Ability to function as a member of a team and work cooperatively with team members
- English level A- is mandatory in oral expression, comprehension, reading and writing
Desired Qualifications
- Bilingual (French/English)
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.