Secretary II
$45,198–$52,042 year
On-siteKekaha, Hawaii, United States
Job Summary
Prepare, edit, and distribute correspondence, reports, and meeting minutes using Microsoft Office Suite to support underwater vehicle operations and MK 30 certification tracking at the Pacific Missile Range Facility. Maintain electronic and physical filing systems, document control, and records management for certifications, maintenance logs, and range schedules to ensure audit readiness. Coordinate calendars, meetings, and surge operations while processing travel authorizations, orders, and vouchers in accordance with Joint Travel Regulations for TDY travel to Guam and CONUS. Answer phones, route inquiries, and manage office supplies and inventories. Assist with personnel onboarding, access management, and training record tracking. Provide administrative support for audits, inspections, and special events as required. This role reports to the Program Manager in Kekaha, HI, supporting the Underwater Vehicles Support team on the Hawaii Detachments Support Services contract.
Required Qualifications
- The ability to obtain and maintain an active secret clearance
- HS Diploma
- At least two (2) years in business, Government, or military experience in administrative/office operations
- Ability to learn and effectively use Government systems for document management, travel processing, and administrative tracking
- Knowledge of standard Navy correspondence formats and procedures for handling Controlled Unclassified Information (CUI) and classified material
- Ability to coordinate effectively with Government personnel, range activities, vendors, and other contractors, and support surge operations and occasional CONUS/OCONUS travel as required
- Demonstrated ability to work independently with moderate supervision, maintain confidentiality, produce accurate documentation, and support Government contract requirements, safety standards, and Quality Assurance Surveillance Plan (QASP) metrics
- Must possess basic computer literacy and data entry skills
- Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.)
- Strong attention to detail and organizational skills
- Excellent verbal and written communication skills
- Demonstrated problem-solving skills
- Must possess strong time management skills
- Must be able to work in a fast-paced, changing, and challenging environment
- Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future
Desired Qualifications
- Associate's or bachelor's degree from an accredited university in Logistics, Supply Chain Management, Business Administration, or a related field
- Experience supporting a DoD, Navy, or technical/engineering environment
- Knowledge of DoD and Navy administrative procedures, records management, and OPSEC
- Experience supporting test ranges, engineering organizations, or certification tracking programs
- Prior experience with Navy ERP, FEDMALL, or equivalent DoD automated supply/inventory Systems
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