Secretary II (Department)-Educational Resource Center Pos#30018412
On-site · Santee, California, United States
Job Summary
Secretary II (Department) provides advanced secretarial and administrative support to a districtwide director overseeing diverse programs (e.g., Special Education, Educational Services or Maintenance, Operations and Transportation). Responsibilities include relieving the Director of routine administrative detail; organizing and coordinating office activities, communications and workflow; training and directing clerical staff; taking and transcribing dictation; preparing routine correspondence; managing calendars and travel arrangements; preparing agendas and minutes; maintaining and reconciling financial records and departmental budgets; compiling and formatting a wide variety of documents; establishing and maintaining filing systems (including confidential materials); operating office machines and software; and providing information to callers and visitors regarding policies and procedures. Training and experience requirements emphasize high school graduation plus related coursework and three years of secretarial/clerical experience with extensive public contact and financial recordkeeping; typing 50 wpm; and strong communication, organizational and administrative skills.
Required Qualifications
- Graduation from high school supplemented by course work in office practices, bookkeeping or related field
- three years of increasingly responsible secretarial and clerical experience involving extensive public contact and financial recordkeeping
- ability to perform a variety of complex clerical and secretarial duties requiring independent judgment, speed and accuracy
- typing at a net corrected speed of 50 words per minute
- strong written and verbal communication skills
- knowledge of modern office practices, procedures and equipment
- proficiency with office machines and computer equipment
- ability to organize and coordinate office activities, communications and workflow
- ability to maintain confidential and sensitive information
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