School Secretary (Data/Attendance)
$34,379–$34,379 year
On-siteVarnville, South Carolina, United States
Varnville, South Carolina, United StatesOn-siteFull Time$34,379–$34,379 yearHigh School Or Equivalent
Full TimeHigh School Or Equivalent
Job Summary
Maintain student attendance on the student management database and perform data extraction for district, state, and federal accountability requirements. Input daily attendance, contact parents regarding absences, and report on suspensions, tardies, and homebound programs. Assist with testing program data, truancy identification, and statistical reporting while serving as a liaison between district and school administrators. Provide secretarial support including answering calls, screening mail, scheduling meetings, and maintaining a central filing system. Operate general office equipment and compile confidential records with high attention to detail under limited supervision.
Required Qualifications
- Minimum of high school diploma and three years of experience using computer applications in an office environment, or a post-secondary degree in computer applications with some related work experience; or an equivalent combination of education, training, and experience
- Experience with the PowerSchool (Student Management) System required
- Advanced knowledge of Business English, spelling, punctuation, mathematical computation and possession of an excellent vocabulary
- Thorough knowledge of departmental policies, procedures, and operations
- Thorough knowledge of the principles of office management and of modern office procedures, systems and equipment such as typewriters, calculators, and word processors
- Thorough knowledge of spreadsheet analysis, knowledge of the records and reports which must be prepared and maintained
- Knowledge in maintaining confidentiality of information of a sensitive and confidential nature
- Considerable knowledge of the County and School Board policies, procedures and standards regarding education
- Considerable knowledge of the organization and communication channels of the school system
- Considerable knowledge of the ethical guidelines applicable to the position as outlined by professional organizations and/or federal, state and local laws, rules and regulations
- Ability to effectively express ideas orally and in writing
- Ability to exercise considerable tact and courtesy in frequent contact with the public
- Ability to establish and maintain effective working relationships as necessitated by work assignments
- Proficiency with Microsoft Office applications including Word, Excel and Access
- Ability to multi-task and work independently and unsupervised on confidential assignments, clerical tasks and with confrontational people
- Ability to communicate both orally and in written format with employees, parents, and students
- Possesses technical aptitude necessary to learn current and future student management applications and the integration of such software with common office applications, such as Microsoft Office
- Ability to successfully complete District, state and other training courses relevant to the completion of job assignments
- Ability to maintain high standards of accuracy in exercising duties
- Ability to anticipate work to be completed and initiate proper and acceptable direction for completion of work with little to no supervision and instruction
- Ability to type clear copy at the minimum required rate
- Skill in the use of general office equipment such as calculators, word processors, typewriters, computers, switchboards, etc
- Ability to make arithmetical computation and tabulations with speed and accuracy
- Excellent organization, time management and telephone skills
- Strong organizational skills
- Ability to plan, organize and prioritize daily activities
- Ability to operate general office equipment in the performance of daily activities
- Routine local travel is required
- Physical demands are restricted to general office activities requiring movement/lifting items weighing up to 50 pounds
- Requires ability to work under a degree of stress related to duties that require meeting tight deadlines, considerable attention and working with both adults and students
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