School Meals Accelerator - Business Support Assistant G4
On-site · Rome, Lazio, Italy
Job Summary
The Business Support Assistant provides routine operational and administrative support to the School Meals Accelerator team, contributing to the smooth delivery of business support services. Responsibilities include front office operations, logistics, data management, and administrative processes; drafting documents and reports; responding to queries; supporting travel and procurement processes; proofreading; maintaining standard systems and files; identifying simple data discrepancies and ensuring data integrity; and collaborating with staff to support coordination across stakeholders in a multi-country, multi-partner initiative based in Rome. The role requires strong organizational and communication skills, experience with office software, and the ability to manage multiple tasks in a dynamic, multicultural environment.
Required Qualifications
- Completion of secondary school education
- Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work
- Experience in providing front office and general administrative support, including calendar management, coordination of meetings, and handling routine correspondence
- Relevant experience in supporting travel and procurement processes, including knowledge of applicable rules and regulations for request preparation, purchasing, and record-keeping
- Experience in asset management or office supply tracking, including maintaining accurate records
- Good experience using office software and corporate systems (e.g. Office365, ERP/SAP or similar tools) for data entry, document management, and administrative transactions
- Fluency in English
Additional Requirements
- Italian citizenship or non-Italian citizen holding a valid legal permit to live and work in Italy
- Residence within commuting distance of Rome (100 km or 1.5 hours travel time) or willingness to relocate at own expense
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