ORRPosted 1 month ago

School Administrative Assistant

ORRPosted 1 month ago

$41,600–$49,920 year

On-siteHoward Beach, New York, United States

Howard Beach, New York, United StatesOn-siteFull Time$41,600–$49,920 yearHigh School Or Equivalent

Full TimeHigh School Or Equivalent

Job Summary

Coordinate team meetings, manage bus routes, and oversee Turning-3 intakes while ensuring compliance with IEP documents and Medicaid regulations. Act as the primary liaison with the DOE, SCE, CPSE, and districts regarding Related Services and annual reports. Handle correspondence, organize documents, and translate materials for Spanish-speaking families. Maintain accurate staff and student files, including medical records and attendance for CMR compliance. Order supplies, manage petty cash, and conduct bus evacuation drills. Direct telephone calls, welcome visitors, and update system information regarding parental details and school schedules.

Required Qualifications

Minimum 1-year experience in an administration or office support role
Ideally with an educational, non-profit, or similar setting
High School Diploma/Equivalent
Proficiency in Microsoft Outlook
Proficiency in TEAMS
Proficiency in Excel
Familiarity with Paycom
Strong verbal and written communication skills in both English and Spanish
Ability to draft documents
Ability to translate documents
Ability to review documents
Excellent organizational skills
Attention to detail
Ability to manage multiple tasks
Ability to manage schedules
Ability to manage documentation
Ability to work effectively with students
Ability to work effectively with staff
Ability to work effectively with external contacts
Willingness to adapt to the evolving needs of the division
Willingness to handle additional responsibilities
Ability to walk to and from various locations in the building
Ability to stoop
Ability to bend
Ability to lift or push wheelchairs
Ability to perform physical intervention techniques
Close vision
Distance vision
Ability to focus

Desired Qualifications

Experience with related services, annuals or quarterlies
Experience with Turning-3 intakes
Experience with CPSE/CSE meetings
Experience with screenings
Experience with enrollment paperwork
Experience with bus company
Experience with bus routes
Experience with address verification
Experience with school start dates
Experience with parental details
Experience with rosters
Experience with classroom supplies
Experience with office supplies
Experience with purchase orders
Experience with petty cash
Experience with staff files
Experience with student files
Experience with medical records
Experience with data entry
Experience with filing
Experience with in-service training
Experience with on-site workshops
Experience with external trainings
Experience with workshops
Experience with cultural differences
Experience with HIPAA compliance
Experience with DOH mandated trainings
Experience with program staff
Experience with program participants
Experience with program staff
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