Sargent Electric Company: Project Coordinator
On-site · Lewiston, Maine, United States
Job Summary
Project Coordinator in Lewiston, ME, coordinating construction proposals and project billing. Responsible for setting up proposal files and schedules, tracking RFP requirements, coordinating document distribution and version control, compiling proposal narratives and required certifications, preparing bid forms, and ensuring submissions meet client instructions. Manages billing files, calendars, and prerequisites (invoices, retainage, lien waivers), tracks percent complete and payment timing, and supports closeout billing. Collaborates with estimating, operations, project management, accounting, and vendors to ensure compliant, accurate proposals and timely invoices. Maintains standard templates, audits decisions, and supports document execution while protecting confidential pricing.
Required Qualifications
- 3+ years of experience in construction administration, proposal coordination, estimating support, billing, or invoicing
- Proven ability to manage multiple deadlines and deliver accurate work under time pressure
- Experience preparing and submitting construction invoices (T&M, progress billing, unit price, or milestone)
- Ability to read and follow RFP instructions, bid forms, and client submission requirements
- Strong document control skills, including version tracking and compliance checklists
- Proficiency with Microsoft Office, especially Word, Excel, and Outlook
- Working knowledge of Adobe Acrobat for compiling, formatting, and reviewing PDFs
- Clear, professional written and verbal communication skills
- High attention to detail with strong proofreading and quality-check habits
- Ability to work effectively with estimating, operations, project management, field teams, and accounting
- Ability to handle confidential pricing and sensitive project information appropriately
- Associate’s degree or equivalent combination of education and relevant experience
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