Sales Administrator
RemotePhilippines
Job Summary
Coordinate new service, controls, and installation project handoffs between the Sales team and core divisions, ensuring seamless customer transitions and complete deal documentation. Manage pricing, rebate eligibility, and rebate tracking while maintaining accurate records for all deal transitions in HubSpot CRM. Support proposal development by drafting agreements and formatting controls and service proposal attachments. Facilitate conference and trade show logistics, including sourcing equipment, coordinating vendor setup, and managing on-site booth operations. Generate and maintain segmented target lists for email marketing campaigns, ensuring data accuracy and managing contact lists. Collect onboarding forms, pre-populate customer information, and send kickoff emails to streamline the customer onboarding process.
Required Qualifications
- Minimum 2 years of experience in an administrative, operations coordinator, or sales support role, preferably within construction, MEP, real estate, or a related industry
- Experience using HubSpot CRM or a comparable CRM platform
- Proficiency with Google Workspace (Drive, Docs, Sheets, Gmail, and Calendar)
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities across departments with minimal supervision
- Excellent written and verbal communication skills
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