Sales Administrator (Hybrid)

The Sales Administrator (Hybrid) role supports the Sales team with extensive administrative duties tied to contract proposals and sales operations. Responsibilities include managing the internal SOX approval process for sales proposals/contracts, proofreading and editing documents, handling contract distribution and filing, preparing checklists and reporting materials for month-end close, maintaining sales and client lists, scheduling bi-weekly Sales/Operations meetings, processing expenses, coordinating travel, and exporting/updating reports in Salesforce. The role also involves assisting with sales presentations, client mailings, event logistics, year-end proxy templates, and various special projects (Salesforce cleanup, campaigns, and data loads). Requires 1–2 years supporting dynamic Sales teams, proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Teams), CRM experience, strong written/verbal communication, attention to detail, and ability to work independently within a hybrid work environment. AI tools may be used to support administrative tasks, with confidentiality and judgment. Education: Community College Diploma in Office Administration/Business/Marketing; experience level aligns with mid-career administrative support. Locations are in Toronto and Markham, Ontario, Canada with hybrid work arrangement.