Sales Administrative Assistant - 20636
RemotePhilippines or South Africa
Philippines or South AfricaRemoteFull Time
Full Time
Job Summary
Manage day-to-day CRM hygiene by building and updating property and owner records, executing zero-error data entry in Excel and Google Sheets, and auditing databases to eliminate duplicates. Maintain complex data spreadsheets, track prospective client touchpoints, and organize digital document repositories for agreements and contracts. Draft business communications, screen inbound phone calls, and route messages to internal stakeholders while supporting the Founder with ad-hoc research and administrative needs. This administrative seat removes routine bottlenecks to free executives for portfolio growth and client acquisition.
Required Qualifications
- 2+ years of hands-on experience as an Administrative Assistant, Sales Assistant, Data Entry Specialist, or Executive Virtual Assistant
- Strong hands-on expertise with Microsoft Excel / Google Sheets (data sorting, filtering, formulas)
- Experience with modern CRM platforms (e.g., HubSpot, Salesforce, or real estate CRMs)
- Outstanding written and verbal English communication skills
- Exceptional accuracy when inputting numerical values, client names, and property details
- High agency and work ethic
- Ability to work independently, prioritize tasks efficiently, and maintain high output in a fast-paced remote environment
- Dedicated US Business Hours Alignment
- Fully Remote work capability
Desired Qualifications
- Prior administrative experience within Property Management, Commercial Real Estate, Leasing, or Real Estate Development
- Familiarity with property management software tools (e.g., AppFolio, Buildium, Yardi, or RealPage)
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