Rural Ministry Coordinator
On-siteSan Antonio, Texas, United States
Job Summary
Coordinate administrative, programmatic, and clerical support for the Director of Rural Ministry, serving as the initial contact for inquiries and managing documentation from external partners and diocesan coordinators. Process purchase orders, prepare financial transactions with the Finance Office, and maintain the project filing system while designing bilingual multimedia promotional materials. Track student registration and academic advising progress, facilitate contacts with national consultants, and assist in planning program events, conferences, and workshops including logistics and vendor coordination. Prepare project reports, subgrant requests, and communication documents, ensuring strict confidentiality of student and donor information. This grant-funded position requires bilingual proficiency in English and Spanish, with approximately 5% local and 2% overnight travel.
Required Qualifications
- Three years or more of experience performing a variety of complex administrative support duties, including recording minutes, word processing, work with graphic designing software, and filing systems
- Must be bilingual in English and Spanish
- Strong organizational and project coordination skills with the ability to manage multiple event-related tasks, timelines, and logistics while maintaining attention to detail
- A Bachelor's degree in Business Administration or a related field, or additional experience in lieu of education
- Effective oral and written communication skills, including proficiency in English and Spanish, grammar, punctuation, and composition
- Proficiency in general office practices, procedures and equipment
- Demonstrated proficiency in Office 365 (Word, Excel, PowerPoint, etc.), graphic design programs such as Canva, and database programs such as Populi or Canva, and ability to learn new programs
- Ability to multi-task and manage interruptions, strong organizational skills and ability to work with minimal supervision; must be able to develop own routine, anticipate needs, and follow projects through to completion
- Ability to maintain strict confidentiality
- Ability to work cooperatively with other colleagues and departments
- Must be detail oriented, organized, self-motivated, work well independently and cooperatively on a team
- Ability to write and format letters for different occasions
- Ability to organize files and office systems
- Experience with computers and office software
- Must be available for occasional evenings and weekends as needed
- Adherence to the Code of Conduct and the Faith and Morals Policy of the Archdiocese of San Antonio is mandatory
- Every employee is required to take a solution-oriented approach in their interactions and undertakings
- Travel requirements for the position includes approximately 5% local and 2% overnight
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