Right of Way Document Specialist/ Paralegal
On-siteClarksburg, West Virginia, United States
Job Summary
Manage, organize, and maintain all right-of-way project files from line list development through construction, including easements, deeds, and lease documents. Review, process, and track land acquisition agreements in accordance with courthouse recording requirements and client standards. Maintain accurate line lists and enter data into client systems of record, including Irth Land Management and other land-management platforms. Scan, file, and organize documents into electronic and physical records systems while tracking deadlines, document status, and project milestones across multiple concurrent assignments. Build and maintain Excel-based tracking spreadsheets and reports, applying formula logic to streamline reporting. Coordinate with field agents, internal team members, and outside parties to keep projects moving smoothly. Represent Gray Hawk professionally in all client and partner interactions.
Required Qualifications
- Minimum five (5) years of experience preparing and processing ROW acquisition and easement documents on right-of-way projects
- Comprehensive understanding of all phases of a right-of-way project, from line list development through construction
- Proven ability to review, interpret, and process land acquisition agreements, easements, and related title documents
- Working knowledge of courthouse recording requirements for easements and other ROW instruments
- Advanced Microsoft Office proficiency, particularly Excel (including formula and equation use) and Word
- Strong database-entry skills with the ability to learn new systems quickly
- Exceptional organization and attention to detail; manages multiple priorities without missing deadlines
- Excellent written and verbal communication skills
- Able to work independently with little to no supervision while remaining highly responsive and team-oriented
Desired Qualifications
- Paralegal experience is a plus
- Experience with Irth Land Management software
- Familiarity with ESRI GIS software
- Background in oil & gas or energy transmission right-of-way
- Experience with SharePoint and document-tracking systems
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