RFP Administrator / Proposal Coordinator
On-site · Muskegon, Michigan, United States
Job Summary
RFP Administrator coordinates end-to-end RFP process for non-clinical studies, including receipt, tracking, preparation, and submission, ensuring proposals meet client specifications, formatting requirements, and deadlines. Role requires onsite work in Muskegon, MI with the front desk duty approximately 50% of the time; collaboration across business development, scientists, study directors, and operations; manages proposal templates, tracking logs, and CRM inputs; supports pricing, contracting workflows, and proposal metrics; 2+ years of related experience; proficiency in MS Office and HubSpot; preferred CRO/life sciences background and experience with scientific/technical proposals.
Required Qualifications
- 2+ years of administrative, proposal coordination, or RFP support experience
- Strong organizational skills with the ability to manage multiple deadlines
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with HubSpot
- Experience in a CRO, biotech, pharmaceutical, or life sciences environment (preferred)
- Experience supporting scientific or technical proposals (preferred)
- Basic understanding of pricing, contracts, or study scope (preferred)
- Attention to detail and accuracy
- Ability to work independently and collaboratively
- Strong time management and prioritization skills
- Professional discretion with confidential information
- Comfort working in a fast-paced, deadline-driven environment
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