Remote PT Ops, & Admin Virtual Assistant
RemoteUnited States
Job Summary
Coordinate intern onboarding by tracking documentation, start dates, and required forms while serving as the primary administrative contact with the third-party hiring organization. Follow up with interns, internal stakeholders, and outside partners to ensure all onboarding requirements are completed, and maintain trackers, spreadsheets, and operational records. Handle travel logistics including flights, hotels, and itineraries, while managing expense reports, reimbursements, and vendor documentation. Assist with contract administration, renewals, and general operational support to company leadership using Excel for data organization and reporting. Help establish formal procedures where existing processes are informal. This role supports a startup organization with approximately 15 hours per week in a long-term, part-time capacity.
Required Qualifications
- Experience coordinating intern onboarding, documentation, start dates, and required forms
- Ability to serve as a primary administrative contact with third-party organizations
- Skill in following up with interns, internal stakeholders, and outside partners
- Proficiency in maintaining trackers, spreadsheets, employee/intern information, and administrative records
- Capability to handle travel coordination including flights, hotels, itineraries, and related logistics
- Experience with expense reports, reimbursements, receipts, and expense tracking
- Ability to communicate with outside vendors and service providers
- Experience with vendor documentation, agreements, renewals, and contract administration/tracking
- Skill in maintaining organized electronic files and operational documentation
- Proficiency in Excel for maintaining trackers, reconciling information, preparing basic reports, and organizing operational data
- Ability to help establish or improve processes where formal procedures may not yet exist
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